Key Responsibilities

Front Office & Reception

• Serve as the primary point of contact for visitors, donors, nonprofit partners, and community members.
• Answer and direct incoming phone calls and manage the Foundation’s general email inquiries.
• Receive and distribute incoming mail, packages, and deliveries.
• Maintain a welcoming and organized reception area and shared office spaces.
• Manage conference room scheduling and meeting room setup.
• Provide technology administration in conference rooms and assist staff with tech needs during meetings and presentations.

Executive Support

• Provide administrative support to the President, including calendar coordination, meeting logistics, and record keeping.
• Assist with scheduling internal and external meetings.
• Prepare materials and logistics for meetings, presentations, and board-related needs as requested.
• Take and distribute meeting minutes as needed.
• Coordinate travel arrangements and other logistical support for the President.

Office Operations

• Manage office supply inventory and vendor relationships.
• Assist staff with administrative needs and general office coordination.
• Maintain organized office systems and administrative records.
• Support preparation for internal meetings and occasional Foundation events.
• Assist with all other office-related tasks as they arise.

Building & Tenant Coordination

• Assist with oversight of the Foundation’s building operations.
• Serve as the primary contact for building tenants, including three suite tenants and nine key-person offices.
• Coordinate maintenance requests, service vendors, and building-related needs.
• Help manage keys, shared spaces, and office access.
• Monitor the condition of common areas to ensure a clean, safe, and professional environment.